Compliance Process
Coast Medical Service prioritizes the compliance process for travel healthcare professionals, providing an assigned compliance specialist to ensure a smooth and efficient process, minimizing any delays in starting the new assignment. Usually taking 2-3 weeks, the compliance process can be expedited or extended based on the agreement between the healthcare professional and the hospital.
Coast Medical Service will cover the cost of:
- Any medical testing required
- Background checks, education verification and reference checks
-
Licenses and certifications up to $250
- Fingerprints
Joint Commission
Coast Medical Service adheres to the highest standards as we are Joint Commission certified. Being certified by the Joint Commission means:
- Following of risk management and risk reduction standards
- Provides an organizational structure for quality, safety and improving performance of traveling healthcare clinicians
- Increases trustworthiness and integrity of both Coast Medical Service with hospital clients and our traveling healthcare professionals, allowing you to stand above your peers
- Provides confirmation of following the best business practices
- Achieves regulatory requirements as needed
5-Step Compliance Process
If you are a new travel nurse or allied healthcare professional working with Coast Medical Service, you will go through a simple 5-step compliance process. Throughout this entire process, our Compliance Specialist and team are here to support you, ensuring transparency, preventing errors, and streamlining the process so that you can fully concentrate on your new travel healthcare assignments.
Background Check & New Hire Paperwork
Your Coast Compliance Specialist will personally reach out to you to review requirements for your new position. On that call, they will review the following:
- Relias Testing: Relias is the platform used by Coast Medical Service to assess core competencies & specialty tests required by facility
- Background Check
- Coast Medical Service employment packet, which consisting of our traveler handbook, i9, w4, questionnaire regarding Tuberculosis, job description, handbook receipt acknowledgement form
- Testing:
- Core Competencies
- Specialty Testing
- Immunization Records (MMR, Hep B, Varicella, etc.)
- Drug Screen
- Physical examination (unless traveling healthcare professional has results of a recent physical taken within the last year)
- Certifications related to their position
- Additional testing may be required based on facility requirements (ex. respirator fit test, medication test, etc.)
Clinic Authorization(s)
Compliance Specialist sends travel nurse or travel allied healthcare professional clinic authorization via Vault. Information on this form will include items such as:
- Clinic information
- Tests required
- Billing information
- Donor special instructions
- Clinic special instructions
- Contact information
Completion of Requirements
Traveling healthcare professional works with a Compliance Specialist to complete requirements. As documentation is received from traveler, Coast will send over to facility for approval. If rejected by facility, your Compliance Specialist will reach out with any corrections that may be needed until facility clears traveler as compliant.
Benefits & Documents
Upon completion of the facility requirements for traveling healthcare positions, a Coast Medical Service Team Engagement Specialist sends you a login to our employee HR portal to select benefits. This process is incredibly simple, and you’ll be able to compare plans and customize your selection to meet your needs. Additionally, the Team Engagement Specialist will also send & collect additional needed HR documents such as i9 forms and documents, w2 form, Emergency Contact, etc.
First Day
At this point you’re complete with the credentialing process. Coast’s Credentialing Manager then sends “First Day Instructions” to travel nurse or travel allied healthcare professional to set them up for success on their first day of their traveling healthcare assignment.
FAQs
Typically, travel nurses and travel allied healthcare professionals will receive First Day instructions on the Friday before the start, but it could come in earlier if provided by the facility. They may also reach out to you directly via phone or email with reporting information.
This will be set up for you by one of our Compliance Specialists using a zip code near your location. You will receive an authorization to be brought into the clinic with you to complete the services we need for your assignment. Results will be sent to Coast Medical Service directly, so you don’t have to worry about that.
Coast covers the cost of most medical documents, background checks and other compliance items requested by healthcare facilities for an assignment. Coast also offers up to $250 in reimbursements for licenses and certifications.
If you would like to, Yes! If you prefer to upload to our user friendly app, Leap that is great too! Once items are uploaded to Leap, Coast’s compliance team can see them right away for review and can verify if they are acceptable by facility standards.
We can’t wait to welcome you on board!
Discover for your next dream travel healthcare assignment!